Real-Time Obituary Surveillance
for Every Industry

Timely death notification is critical. It affects legal compliance. Financial accuracy. Operational efficiency. With 19,000+ funeral homes and 2,500+ online sources, manual monitoring is impractical.

ObituaryMonitor provides 24/7 automated surveillance. You get high-confidence notifications within hours. Professional plans include court-ready audit logs. Bulk import. Team tools. API integration.

See how different industries use our platform below. Probate deadlines. Investigation verification. Claims processing. We have solutions for each use case.

We cover all 50 states. Funeral home websites. Daily and weekly newspapers. Online memorials. Regional aggregators. Our source list expands continuously.

Each source is scanned multiple times daily. New obituaries are processed within hours. For probate matters, this means working within the critical window. No waiting for family calls.

Our 90%+ confidence threshold reduces false positives. The algorithm checks name, location, age, and relatives. This distinguishes between people with similar names.

The fragmented nature of obituary publication in the United States makes comprehensive coverage essential. There are over nineteen thousand funeral homes in the country, each potentially publishing obituaries on their own website. Thousands of daily and weekly newspapers maintain separate obituary sections. Online memorial platforms add another layer of complexity. No single aggregator covers all sources, which is why our multi-source approach provides the reliable coverage that professionals require.

For professionals with clients or subjects in multiple states, our nationwide coverage eliminates the need to manage separate monitoring services for different regions. Whether your clients are concentrated in one metropolitan area or spread across the country, the same monitoring platform covers all of them with consistent accuracy and notification speed. This unified approach simplifies workflow and ensures no geographic gaps in your monitoring coverage.

Professional plans include features specifically designed for legal and regulatory compliance requirements. Our court-ready audit logs provide timestamped documentation of all monitoring activity, including when watches were created, when searches were conducted, and what results were returned. This creates a defensible record of due diligence that can be presented in court proceedings or regulatory audits.

Negative search certificates document that comprehensive monitoring was conducted without finding any matching obituaries. This is particularly valuable for probate matters where demonstrating reasonable diligence in identifying potential creditors or beneficiaries may be required. Each certificate includes a unique identifier, timestamp, and certification of the search parameters and sources checked.

All reports can be exported as PDF documents suitable for filing or client presentation. Professional branding options allow firms to generate white-labeled reports bearing their own logo and firm name, maintaining consistent professional presentation across all client communications.

Starting with ObituaryMonitor takes just minutes. Create an account, select your professional plan based on the number of subjects you need to monitor, and begin adding watches immediately. For organizations with existing client or subject lists, our bulk import feature accepts CSV files with name, location, and additional identifying information.

Professional plans include team member access, allowing paralegals, case managers, or other staff to review matches and manage watches under a single organizational account. Activity logging tracks who did what and when, providing accountability and audit trails for compliance purposes.

For firms using practice management software like Clio or MyCase, our integration capabilities allow automatic time entry synchronization and matter linking. This ensures that monitoring activity is captured for billing purposes and associated with the correct client files without manual data entry.

The consequences of delayed or missed death notifications extend beyond mere inconvenience. In legal contexts, missed statutory deadlines can result in malpractice liability, loss of client trust, and potential bar complaints. For financial institutions, continued collection attempts against deceased individuals violate federal consumer protection laws and can result in regulatory penalties. Insurance companies that fail to identify deceased policyholders face escheatment requirements and reputational damage when unclaimed benefits are reported publicly.

Automated obituary monitoring serves as a defensive measure against these risks. By establishing a systematic surveillance process with documented coverage and notification protocols, organizations can demonstrate reasonable diligence in identifying deaths among their client or customer populations. This documentation can be valuable in defending against allegations of negligence or willful noncompliance, showing that the organization had appropriate systems in place to detect relevant events.

The consistency of automated monitoring also eliminates the human error factors that affect manual processes. Staff turnover, vacation coverage gaps, workload fluctuations, and simple forgetfulness all create opportunities for manual checking systems to fail. An automated platform operates continuously regardless of personnel changes or organizational disruptions, providing reliable coverage that does not depend on any individual's attention or discipline.

For organizations subject to audit or regulatory examination, the ability to produce comprehensive documentation of monitoring activities can significantly streamline compliance reviews. Rather than relying on oral testimony or informal records, examiners can review timestamped logs showing exactly what searches were conducted, when matches were identified, and how notifications were delivered and acted upon. This transparency builds confidence in the organization's compliance posture and can reduce the scope and intensity of examinations.