Workflow statesExport metadataAudit retentionContinuous monitoring

Court-ready death verification report (sample)

Professionals buy when they see the deliverable. This illustrative export shows workflow states, enterprise export metadata, and a multi-stage monitoring timeline—operational infrastructure, not a static PDF mockup.

Narrative walkthrough: court-ready death verification guide.

Used for professional workflows

ObituaryMonitor is built for teams that need defensible records—not casual lookups.

Probate and estate administration
Debt collection and asset recovery
Insurance claims and investigations
Skip tracing and locate investigations
Genealogy and heir research
Financial institution estate processing

What you can show in the file

Court-ready documentation
Exportable verification reports
Audit logs and negative search certificates

Illustrative example only — not a real person or matter

Verification report

Matter VM-2026-0142

Subject: J. A. Mercer · Last known: Columbus, OH

Outcome: Match — obituary located

Verification state

Monitoring active

Confidence level

High (94%)

Review status

Attorney reviewed

Monitoring retained

Yes

Export metadata

Generated at: 2026-03-17T14:22:08Z
Export version: verification-export/v2.4
Workflow source: estate.watch · Matter VM-2026-0142
Verification scope: Nationwide obituaries + OH funeral homes + probate index
Audit retention window: 2026-03-01 → indefinite (matter open)
Export ID: OM-EXP-2026-0142-AUD

Summary: Multi-source estate monitoring completed over 17 days. Funeral home signal on day 12; obituary confirmed day 16 after attorney review. Export includes workflow metadata, source URLs, and audit retention for diligence review.

Continuous monitoring timeline (example)

Death verification is infrastructure over time—not a single lookup. Illustrative multi-stage monitoring for Matter VM-2026-0142.

Day 12026-03-01

monitor.scan_completed

No obituary found

412 sources scanned · negative-search period begins · audit log entry sealed

Day 122026-03-12

watch.match_detected

Funeral home listing detected

Forest Park FH page indexed · confidence 0.72 · queued for verification review

Day 162026-03-16

watch.match_confirmed

Obituary confirmed

Columbus Dispatch obituary · 94% confidence · spouse + age match · attorney reviewed

Day 172026-03-17

export.generated

Audit export generated

PDF certificate + CSV audit log attached to matter · monitoring retained

Sources checked

Swipe sideways to see all columns.

Source	Query	Result
Funeral home & aggregator coverage	name + city + DOB window	Hit · Day 12
Newspaper obituary (Columbus Dispatch)	confirmed · Day 16	Hit · 94%
Public death index (where applicable)	SSN last-4 + name (if supplied)	No row / pending
Probate index (jurisdiction)	estate search — Franklin County OH	Not yet filed

Obituary capture (example)

screenshot / PDF excerpt — illustrative

In loving memory

It is with sadness that we announce the passing of J. A. Mercer, age 78, of Columbus, Ohio…

Source URL retained in export · captured 2026-03-16 08:14 UTC · Day 16 confirmation

Timestamp log (example)

2026-03-01T09:12:00Z  estate.watch_created    matter=VM-2026-0142
2026-03-01T09:13:04Z  monitor.activated       scope=nationwide_obits+OH_FH
2026-03-12T14:20:11Z  watch.match_detected    conf=0.72  source=forest_park_fh
2026-03-16T08:14:33Z  watch.match_confirmed   conf=0.94  review=attorney
2026-03-17T14:22:08Z  export.generated        v=verification-export/2.4

Negative search certificate (example)

Days 1–11 documented continuous scans with no publication—proof of diligence before the funeral home signal on day 12.

Negative search certificate · Days 1–11

No high-confidence obituary match within the pre-signal window. Full query log attached; monitoring retained after confirmation.

window_start=2026-03-01 window_end=2026-03-12 queries=248 sources=16000+ retention=indefinite

Monitoring log (example)

[monitor] 2026-03-16 08:14:18  poll_ok      new_documents=1
[monitor] 2026-03-16 08:14:19  diff         dispatch.com/obits/mercer-ja
[alert]   2026-03-16 08:15:05  notify       channel=email team=probate@firm.com
[export]  2026-03-17 14:22:08  generated    OM-EXP-2026-0142-AUD

Case notes (example)

2026-03-16 — Paralegal L.M. completed verification review. Family name and city aligned with intake. Monitoring retained per workflow policy.

2026-03-17 — Attorney approved export for creditor file. Audit retention window: indefinite (matter open).

Continue along the death verification and monitoring path—workflow, deliverables, use cases, and service.